RPAS Record Keeping Manual
 
The Record Keeping Manual establishes the mandatory policies and Standard Operating Procedures (SOPs) for the creation, maintenance, retention, and disposition of all records related to your RPAS operations. This system ensures all records can serve as authoritative evidence of business activities and are fully compliant with CARs Part IX.
 
Compliance and Control
 
The manual adopts records management principles defined by international best practices (ISO 15489-1:2016) to ensure every record possesses four essential characteristics:
 
Authenticity: The record is what it purports to be, created by the correct person/system at the correct time.
 
Reliability: The record's contents accurately reflect the business activity it documents
.
Integrity: The record is complete and has remained unaltered, with any changes explicitly tracked (audit trail).
 
Usability: The record can be located, retrieved, presented, and interpreted with its context fully understood.
 
Mandatory Record Keeping SOPs
 
The manual defines specific SOPs for the most critical regulatory records, including mandatory retention periods:
 
This manual ensures that if Transport Canada or other authorities require an audit, your organization can instantly produce the required, legally sound documentation.
 
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